Notice of Annual General Meeting 2020

The 2020 Annual General Meeting will be held on Thursday 24^TH September 2020 by Zoom at 7.00 pm. Register at www.exeterrowingclub.com/agm

Nominations for Directors: Any member shall have the right to make not more than one nomination, with the written consent of the candidate, for election as one of the Company Directors. Such nominations must be sent in writing so as to reach the Honorary Secretary by 17^thSeptember 2020.

The committee shall also have the right to make nominations for the election of Directors without restriction to the number of nominations. All nominations must have a seconder.

Nominations for Officers: Any Member shall have the right to make nominations, with the written consent of a candidate, for election to any one or more of the Offices of Club Chairman, Club Vice-Chairman, Honorary Secretary, Honorary Treasurer and Club Captain. 

All nominations are to have a seconder and such nominations shall be sent in writing so as to reach the Honorary Secretary by 17^th September 2020. The committee shall also have the right to make nominations for the election of Officers to reach the Honorary Secretary by 17^thSeptember 2020.

All other Officer posts and Committee vacancies to be filled by the Club Management Committee as required. The positions of Welfare Officer and Junior Coordinator will be made by the Board of Directors.

Quorum: The quorum for the AGM is 5 members or 5% of the membership, whichever is the larger. Voting, including proxies, to be in accordance with the Memorandum of Association and the Articles of Association.

Agenda:

1. Welcome
2. Receive apologies
3. Approve the minutes of the last Annual General Meeting held on 10^th October 2019.
4. Matters arising from those minutes
5. Annual Report including Financial Statements for the year ended 31^st March 2020 and the Chairman’s report from September 2019-August 2020.
6. Appointment of Independent examiner
7. Club President                                               Mr Kevin Dentith 
8. Election of Officers
   • Chairman                                              The Directors nomination is Mr Paul Wilson 
   • Vice-chairman                   
   • Honorary Treasurer                           The Directors nomination is Mr Stephen Gibson
   • Honorary Secretary                            
   • Captain                                                 
9. Election of Directors
   • Mr Paul Wilson                                   continues as Director
   • Mr Nigel Willmington                       continues as Director 
   • Mr Kevin Dentith                               continues as Director
   • Mr Stephen Gibson                            continues as Director 
   • Mr Ray Grigg                                       retiring
   • Mrs Susan Brooks                              retiring  
10. Proposals
    • Mr Joe O’Connor is nominated by the directors to serve on the Board of Directors of Exeter Rowing Club Ltd.
    • Nominations received for two non-executive directors, free from obligations to other club committees.
11. Election of Life Members 
12. Appointment of Junior Coordinator and Welfare Officer by the Directors.
13. Any other competent business Items of any other business to be notified to the Honorary Secretary in writing by 17^th September 2020.
14.  Closing remarks.