Notice of Annual General Meeting 2021

The 2021 Annual General Meeting will be held on Thursday 7th October 2021 at Exe Water Sports Association Club Room, at 18:30. 

Nominations for Directors: Any member shall have the right to make not more than one nomination, with the written consent of the candidate, for election as one of the Company Directors. Such nominations must be sent in writing so as to reach the Honorary Secretary by 30thSeptember 2020.

The committee shall also have the right to make nominations for the election of Directors without restriction to the number of nominations. All nominations must have a seconder.

Nominations for Officers: Any Member shall have the right to make nominations, with the written consent of a candidate, for election to any one or more of the Offices of Club Chairman, Club Vice-Chairman, Honorary Secretary, Honorary Treasurer and Club Captain.

All nominations are to have a seconder and such nominations shall be sent in writing so as to reach the Honorary Secretary by 30thth September 2020. The committee shall also have the right to make nominations for the election of Officers to reach the Honorary Secretary by 30thSeptember 2020.

All other Officer posts and Committee vacancies to be filled by the Club Management Committee as required. The positions of Welfare Officer and Junior Coordinator will be made by the Board of Directors.

Quorum: The quorum for the AGM is 5 members or 5% of the membership, whichever is the larger. Voting, including proxies, to be in accordance with the Memorandum of Association and the Articles of Association.

Food: The usual Thursday food will be available after the meeting closes. Please ensure that you have responded with your choice on the Spond Poll (if available) to avoid disappointment. Options for the night will be:

  • Jacket Potato with Cheese & Beans
  • Jacket Potato with Tuna Mayo
  • Jacket Potato with Prawns and Marie Rose Sauce
  • Jacket Potato with Cheese and Coleslaw
  • Jacket Potato with Pulled Chicken Pesto

Please advise of any special dietary requirements in advance

Agenda:

  1. Welcome
  2. Receive apologies
  3. Approve the minutes of the last Annual General Meeting held on 24th September 2020. (AGM-21-02)
  4. Matters arising from those minutes
  5. Annual Report including Financial Statements for the year ended 31st March 2021 and the Chairman’s report from September 2020 thru August 2021.                                                         (AGM-21-03)
  6. Appointment of Independent examiner
  7. Club President Mr Kevin Dentith
  8. Election of Officers
    • Chairman The Directors nomination is Mr Paul Wilson
    • Vice-chairman                   Vacancy
    • Honorary Treasurer The Directors nomination is Mr Stephen Gibson
    • Honorary Secretary The Directors nomination is Mrs Anne-Marie Allison
    • Captain Vacancy
  9. Election of Directors
    • Mr Paul Wilson continues as Director
    • Mr Kevin Dentith continues as Director
    • Mrs Sian McPhee continues as Director
    • Mr Jerry Copping continues as Director
    • Mr Joe O’Connor continues as Director
    • Mr Stephen Gibson retiring by rotation but eligible for re-election
    • Mr Nigel Willmington retiring
  10. Proposals
    • Mr Stephen Gibson is elected to serve on the Board of Directors of Exeter Rowing Club Ltd.
    • Nominations received for one non-executive directors, free from obligations to other club committees.
  11. Resolutions
    The following resolutions are proposed

    • Election of Life Members (to be tabled at meeting) (AGM-21-04)
    • Adoption of revised Codes of Conduct (AGM-21-05)
    • Adoption of Squads Policy (AGM-21-06)
    • Adoption of Internet, Online Safety and Social Media Policy (AGM-21-07)
    • Adoption of Equipment Use Policy (AGM-21-08)
    • Adoption of Coaching Policy (AGM-21-09)
    • Adoption of Disciplinary and Grievance Policy (AGM-21-10)
    • Adoption of the Vexatious Complaints Policy (AGM-21-11)
  12. Notification of Appointment of Club Welfare Office and Junior Coordinator
  13. Any other competent business Items of any other business to be notified to the Honorary Secretary in writing by 30th September 2020.
  14. Closing remarks.
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